Destination weddings are interesting and fun and you remember them for a long time. Therefore, a lot of people prefer having a destination wedding. You only need to invite people who are really close to you. So only very close relatives and a few friends will join the wedding. Thus, you will be spending on your happiness instead of making others happy.
However, you might encounter some problems with a destination wedding. If you are going too far away on a completely different continent, you will need to plan everything by yourself. Furthermore, you will have to arrange the transportation and residence of your guests. Everyone must be staying at one place so you can manage the guests properly.
Arranging transportation
The biggest problem that you will encounter is transportation. Because you are in a completely different place, a lot of people will be unfamiliar with the taxi services. Furthermore, they might reach some other place because they are unfamiliar with the routes.
Therefore, you must arrange a private bus charter service. For example, sydneygrouptransfer.com.au. They work for Sydney and some other cities too. So if you are planning your destination wedding in Australia, you can enjoy their service.
They have a full range of coach charter and minibus services. You can hire them without any doubt because they have been providing the service for 15 years. Furthermore, their services were used by FIFA Sydney and also for the Sydney Olympic Games and many other important events.
Here are some things that you must keep in your mind while working on transportation.
1. Safety and security
One of the biggest problems in foreign places is the fear of theft. If you arrive at an airport, there will be fraudsters and swindlers who would like to target the visitors. Therefore, if the crime rate is a bit high, you should be careful with the transportation service.
In order to prevent any mishaps from happening, you should book the service from a trusted provider. Furthermore, you should also inform your guests about them. Your guests must know the company which is going to pick them up.
In addition to this, the safety factor is also very important. If your whole family is arriving on the same flight, you will need a bigger coach or a minibus. Some coaches and vans can accommodate 6 to 20 people. So you must let them know the number of people beforehand. If you are only 4 or 5 people, a car would be a better choice.
2. Transportation for the event
After arriving at the hotel, your guests can take a rest. But what if your wedding is being held somewhere else? If your event is not in the hotel, you will need transportation to the venue. So if you are working with one company, you can share your plan with them. In this way, they will make a proper schedule for you and your guests.
In addition to this, instead of hiring separate cabs for different occasions, it is better to hire one company. As you will be booking them for a whole event, you might even get a discount. Furthermore, they will arrange their coaches and vans according to the number of guests. So all of your 20 or 30 guests will arrive together at the venue. Thus, they can have a comfortable time and enjoy their journey to the venue too.
3. Separate transport for bride and groom
Apart from arriving at the venue, your entry must be special too. If you have your car, you can go in that. But if you are in another country, you will need to hire a car. If you want your entry to be special, you can also discuss it with the service providers.
If they have been working with destination wedding groups, they will have various options for you to choose from. And if you have your ideas, you can share them with them. For example, if your wedding venue is a beach, you can arrange your entry in a carriage or a parachute or bike. Likewise, there are other entry modes like using a helicopter, a tricycle, or a horse.
4. Different services that you can avail
If the transportation company has been working especially for destination weddings, they will offer the following services.
Airport pickup
The car, mini bus, or coach of the company will be at the airport to pick up the guests. They will have their flight timings so it won’t be a big deal for them to be there on time. Even if the flight gets delayed, they will have all the information and will wait for your guests. But if you are booking a stay at a hotel that offers shuttle service, it would be better.
Various hotels offer shuttle services to and from the airport. They will be there to receive their guests. So if the hotel is offering such a service, you can skip this from your deal with the company. No need to pay for something that you won’t use.
Transportation to and from the ceremonies
Whether it is the wedding ceremony, reception, or after-party, if the events are not in the hotel, you will need transportation for that. So you should discuss the timings of your events with the company. They will be there to provide you with the best service. Furthermore, your guests won’t have to wait.
5. Get quotes from different companies
It is better to get quotations from different companies. This will let you know about the services that they have, their experience and reviews and a reasonable price.
If you want to work on a specified budget, it is better to use your negotiation skills. You will be able to reduce the price and get the best services from them. Thus, you will be able to get the best company at a reasonable price.